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How To Request Personnel Records of Deceased Federal Employees

  • Provide written authorization. If the subject of the file is deceased, and his/her date of birth is less than 100 years ago, send proof of the subject’s death. (If the subject of the file was born more than 100 years ago, it is presumed that the person is deceased and no proof of death is required.)
    • Include your name, address, phone number, and email address.
  • Provide the following:
    • Full name used during Federal employment
    • Date of birth
    • Social Security number, if applicable
    • Name of last employing Federal agency
    • Beginning date of Federal service
    • End date of Federal service
  • Identify the documents you want copied (Official Personnel Folders – OPFs) or explain the purpose of your request. If you do not know exactly what documents you need for a specific purpose, for example, to substantiate a claim for a pension, explain the purpose of your request so the NPRC~CPR can send you copies of the documents you need.
  • Mail the information requested in Steps 1, 2 and 3 to: National Personnel Records Center, Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-4126telephone: (314) 538-5761
    fax: (314) 538-5719
    email: cpr.center@nara.gov
  • The request you send must include:
    • A signed letter saying that you are the subject of the file or if the subject of the file is living, authorization from the subject to release information to you. (See Step 1 above)
    • If the subject of the file is deceased, and would now be less than 100 years old, proof of the subject’s death. (See Step 1 above)
    • Information to help us locate the file. (See Step 2 above)
    • Identification of the documents you want copied OR an explanation of the purpose for which you want the information. (See Step 3 above)

The information listed above was extracted from the NARA’s National Personnel Records Center (NPRC) website located at http://www.archives.gov/st-louis/